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Terms and Conditions including Data control

By using this site you agree to adhere to the following:

The information contained within this website is not intended for members of the public but solely for financial intermediaries. No information is intended as a consumer advertisement.

Deemar is a trading name of Deemar (UK) Limited (Operations and Compliance Consultancy) Registered in England – No. 6024302) Registered Office: School Lane,Seer Green, HP9 2QJ

Privacy notice

Introduction

Deemar UK Limited is registered with Information Commissioners Office Z3127250

The data protection legislation affecting Deemar UK Limited is the Data Protection Act 1998

We have appropriate corporate governance controls in place to ensure that we adhere to the 9 principles of Data protection Act which are:

There are nine data protection principles relating to personal data.

  • Personal data must be processed fairly and lawfully and, in particular, must not be processed unless we have the consent of the customer.  Our terms and conditions and contracts for each of our products and services are signed and made available to ensure that we meet these requirements.
  • Personal data we obtain must only be for specified and lawful purposes.  Data is obtained in accordance with our Terms of Business and contracts whilst carrying out our normal business.
  • Personal data shall be adequate, relevant and not excessive in relation to the purpose for which this is processed.  Data obtained in accordance with our Terms of Business and contracts whilst carrying out our normal business.
  • Personal data shall be accurate and, where necessary, kept up to date. Data is checked to ensure accuracy and subsequent changes will be made when advised or required.
  • Personal data processed for any purpose shall not be kept for longer than is necessary. We will not hold data for more than is reasonably expected in the course of normal business practices subject to data protection legislative requirements and any other legal or regulatory requirements.
  • Personal data shall be processed in accordance with the rights of data subjects Data obtained in accordance with our terms and conditions and contracts for each of our products and services. 
  • Appropriate technical and organisational measures shall be taken against unauthorised or unlawful processing of personal data.  Strict technical and organisational controls are in place to ensure protection of personal data.
  • Personal data shall not be transferred to a country or territory unless that country or territory ensures an adequate level of protection.  By adhering to this policy and provided data is obtained in accordance with our standard procedures this will ensure that we meet the relevant regulatory requirements whilst carrying out our normal business.
  • A copy of an individual’s personal data must be given upon request. Where appropriate ‘subject access requests’ are available. All communications received from customers should be referred to the DPO.

Customers’ personal data will be processed in accordance with its obligations under the law.

Organisational Controls

Appointment and reporting lines

The Managing Director of Deemar UK Limited will maintain the role of Data Protection Officer (“DPO”). Any temporary absence a deputy DPO will act on his behalf to ensure continued compliance

The DPO will:

  • Act as contact point with the Information Commissioner for all dealings relating to the registration/notification requirements;
  • take responsibility to ensure that the annual renewal of the register and any subsequent amendments is completed;
  • advise all staff of the requirements in respect of data protection;
  • review all material referred to Compliance concerning data protection obligations; and
  • respond to all subject access requests received by the entity within 40 days of receipt

Data

Data is information relating to individuals which can be either automated or manual and held on a filing system:

Automated Data

Information that:-

  • is being processed by means of equipment operating automatically in response to instructions given for that purpose; or
  • is recorded with the intention that it should be processed by means of such equipment

Manual Data

This is information that is recorded as part of a relevant filing system or with the intention that it should form part of a relevant filing system.

Relevant Filing System

Any set of information relating to individuals to the extent that it is structured, either by reference to individuals or by reference to criteria relating to individuals, in such a way that specific information relating to a particular individual is readily accessible.

Processing

Under the legislation Deemar UK Limited is classified as processing data when it is taking any of the following actions:

  • Obtaining;
  • Recording;
  • Holding;
  • Organising/adapting/altering;
  • Retrieving/consulting/using;
  • Disclosing by transmission, dissemination or otherwise making available; and
  • Aligning, combining, blocking, erasing or destroying

Conditions for processing

Processing may only be carried out by Deemar UK Limited when one of the following conditions has been satisfied:

  • The individual has given his/ her consent to the processing;
  • The processing is necessary for the performance of a contract with the individual;
  • The processing is required by law;
  • The processing is necessary to protect the vital interests of the individual or to carry out public functions;
  • The processing is necessary for the administration of justice or exercise of Government or public office; and
  • The processing is necessary in order to pursue the legitimate interests of the business (unless prejudicial to the interests of the individual)

Security

Deemar UK Limited has security measures to safeguard personal data.  Consequently all staff must ensure that customer’s personal data is protected against:

  • Accidental or unlawful destruction, loss or alteration;
  • Unauthorised disclosure or access; and
  • All other forms of unlawful processing

Credit Reference Agencies

Appropriate wording and consent will be included in any documentation when a credit search maybe required

Direct Marketing

We do not currently market to public sector “direct marketing,” all communication concerning marketing is in the public domain through Linked-in, twitter and face book.

Transfers Abroad

Personal data shall not be transferred to a country or territory outside the entity’s country unless that country or territory ensures an adequate level of protection. By adhering to this policy, and provided data is obtained in accordance with our standard procedures, this will ensure that we meet the relevant regulatory requirements while carrying out our normal business.

Annual Review

This policy is reviewed annually

 

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